Privacy Policy
Last updated: November 5, 2025
Introduction
Welcome to OpenApply. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we handle your personal data when you use our job application tracking service and tell you about your privacy rights.
Information We Collect
Personal Information
When you create an account and use OpenApply, we collect:
- Email address and name for account creation
- Job application data (company names, job titles, application dates, notes)
- Resume and cover letter documents you upload
- Payment information (processed securely through Stripe)
Automatically Collected Information
- Usage data (features used, time spent on platform)
- Device information (browser type, operating system)
- IP address and general location data
- Cookies and similar tracking technologies
How We Use Your Information
We use your information to:
- Provide and maintain our job tracking service
- Process your job applications and generate AI-powered resume reviews
- Generate cover letters based on your resume and job descriptions
- Process payments for AI features (coins)
- Send service-related notifications and updates
- Improve our service and develop new features
- Prevent fraud and ensure platform security
- Comply with legal obligations
AI Processing
When you use our AI features (resume reviews, cover letter generation), your resume content and job descriptions are processed by third-party AI services (such as OpenAI). This data is used solely to provide the requested AI analysis and is not stored by these AI providers beyond the processing period required to deliver results.
Data Sharing and Disclosure
We do not sell your personal data. We may share your information with:
- Service Providers: Firebase (hosting), Stripe (payments), OpenAI (AI processing)
- Legal Requirements: When required by law or to protect our rights
- Business Transfers: In case of merger, acquisition, or asset sale
Data Storage and Security
Your data is stored securely using Firebase/Firestore with industry-standard encryption. We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.
Your Privacy Rights
You have the right to:
- Access: Request a copy of your personal data
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your account and data
- Data Portability: Export your data in a machine-readable format
- Opt-out: Unsubscribe from marketing communications
- Object: Object to certain processing of your data
To exercise these rights, contact us at support@openapply.app
Data Retention
We retain your personal data for as long as your account is active or as needed to provide services. When you delete your account, we will delete your personal data within 30 days, except where we are required to retain it for legal compliance.
Cookies and Tracking
We use cookies and similar tracking technologies to improve user experience, analyze usage patterns, and maintain session information. You can control cookies through your browser settings, but disabling them may affect functionality.
Self-Hosted Instances
If you self-host OpenApply, you are responsible for your own data privacy practices and compliance with applicable laws. This privacy policy does not apply to self-hosted instances.
Children's Privacy
OpenApply is not intended for users under 16 years of age. We do not knowingly collect personal information from children under 16.
International Data Transfers
Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers in accordance with applicable laws.
Changes to This Policy
We may update this privacy policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at:
Email: support@openapply.app
GitHub: OpenApply Issues